StatuteLeeds United Supporters Club Malta

Name and Address
1. The club is known as The Leeds Supporters Club (Malta) i.e. L.U.S.C. (Malta)
2. The Leeds United Supporters Club (Malta) is affiliated with Leeds Football Club and The Official Leeds United Supporters Clubs Branches and will abide with all the rules stipulated by them.
3. This club is governed by the Voluntary Organizations Act 492 (Chapter 492 of the Laws of Malta), hereby referred to as the Act unless otherwise indicated.
4. The official registered address of the club is Leeds United Supporters Club - Malta c/o Hon. Secretary, 37, Bishop Street, Zebbuġ, ZBG 2613, Malta, or such other address as may be determined by the Executive Committee from time to time.

AIMS: Mission Statement of the Club
The Leeds United Supporters Club (Malta) is to:
1. organize activities for members, their members and the general public;
2. promote the name and support of Leeds United in Malta;
3. take part and collaborate with Leeds United F.C., its Officials and Leeds United Supporters Branches Committees (England) and their activities;
4. promote corporate social responsibility;
5. take part in and promotes various initiatives in conjunction with other stakeholders, to enhance the relationship between Leeds United Football Club and Maltese Football, for the benefit of Maltese Football and the country in general.

General Purpose
The general purpose of the club is:
1. to bring together all Leeds United F.C. supporters in Malta and Gozo;
2. to raise funds by means of subscription of members or otherwise for all the purposes and objectives of the club in such amounts and in such manner as may be authorized by the Executive Committee;
3. to be a "bridge" for the supporters with the club in Leeds, U.K;
4. to do all that which is necessary, ancillary, incidental or conducive to the legal attainment of the above objectives.

The Constitution
1. The Leeds United Supporters Club (Malta) consists of the Executive Committee and paid members;
2. All activities of the Leeds United Supporters Club (Malta) are to be organized by the Executive Committee or sub-committee constituted by the Executive Committee according to necessities from time to time which the same Committee may see fit;
3. The Executive Committee has sole responsibility for all activities.

General Policy
1. The Club shall be autonomous and voluntary.
2. The Club shall be defined according to the definition given in the Act and any excess of funds received or generated from its activities must always be reinvested in the same Club.
3. Except where the context otherwise requires, words denoting the singular include the plural and the masculine include the feminine and vice versa.
4. No part of the income, capital or property is or shall be made available directly or indirectly to any individual person or group of persons including but not limited to the promoter, founder, member, administrator, donor or any other private interest unless the person is a recipient as defined in the objectives above.
5. The Executive Committee of the club shall not receive any remuneration in connection with carrying out their functions of administrators except by way of reimbursement of out-of-pocket expenses if any.
6. The accounts of the club shall be internally reviewed on a yearly basis in accordance with the Act.
7. The annual accounts of the club are to be drawn up for a financial period commencing on the 1st of August and ending on the 31st of July of each year.
8. The club shall submit its annual returns and respective ancillary documentation to the Commissioner of Voluntary Organizations in compliance with the Act.
9. Provided its autonomy is not affected, the club may collaborate with other entities on a national, regional or international basis in order to further its aims.
10. All prospective Members and Associate Members of the club shall have access to the statute of the club upon demand. Prospective Members will be required to state that they are aware of the objectives of the club.
11. Legal representation of the club shall vest in the President, the Secretary and the Treasurer.

The Annual General Meeting / Extraordinary General Meeting
1. The Annual General Meeting shall be the highest organ of the Leeds United Supporters Club (Malta).
2. The Annual General Meeting should be held after the season has been finished and not later than the 31st day of July.
3. The Agenda should include: the Minutes of the Last General Meeting, Administrative Report, which includes the activities & initiatives taken by the Executive Committee and sub-committees of the past year, and this shall be presented by the Secretary; the Financial Report presented by the Treasurer which details the financial activity and position of the previous year; and Election for the new Executive Committee.
4. Afterwards, the President should request the present members to nominate two full paid members to be Auditors for the Election as the present committee now terminates its term and is requested to resign. The two Auditors must not be candidates of the Election.
5. An Extraordinary General Meeting may be called by one-third (1/3) plus one of all paid members. The Executive Committee will have the duty to arrange a date for this meeting within one month from the original call for it to be held.
6. For any General or Extraordinary Meeting a quorum of one third (1/3) plus one of the paid members, as on the date of request to hold this meeting, is needed.
7. If after thirty (30) minutes of the scheduled time to start the General Meeting the quorum is not reached, the meeting will commence with the number of members present.
8. If at any time the club shall pass, in a General Meeting by a majority comprising seventy-five per cent (75%) of all the registered Members present and entitled to vote, a resolution of its intention to dissolve, the Executive Committee shall take immediate steps to settle any debts.
9. Nominations for the Executive Committee must be submitted on the appropriate official forms according to the time limit issued with the call of applications. In the absence of prior nominations reaching the Executive Committee on the appropriate date, the outgoing Executive Committee may invite nominations from the floor on the day of the General Meeting.
10. In the case of the club being dissolved, all records and property of the Leeds United Supporters Club (Malta) shall be placed in the hands of an elected authority during the same meeting of its dissolution, with the right of recovery should the club be reconstructed.
11. In the event of the dissolution of the club, any remaining funds and/or property shall be donated to the Community Chest Fund.

The Executive Committee
1. The Executive Committee shall consist of not less than 7 and not more than 11 members which should include the President, Secretary and Treasurer and one representative from Gozo. This number should be decided during the last meeting of the Executive Committee before the date is set and according to the number of members.
2. The representative from Gozo shall be elected from the members living in Gozo.
3. The Executive Committee should meet at least every two (2) months.
4. A quorum for an Executive Committee meeting is one half (1/2) plus one. If a quorum is not reached, the meeting should start after thirty minutes from the stipulated time with the members present.
5. The Election of the Executive Committee is to be held during the General Meeting by a secret vote.
6. In the first committee meeting after the General Meeting, the election for the President, Vice-President, Secretary, Treasurer and Public Relations Officer should be held from among the elected members between themselves. The same committee should also decide on other positions deemed fit to carry out its work, and each member should each be given a specific task accordingly.
7. The Executive Committee is elected for a period of two years.
8. Matters decided at any meeting of the Executive Committee shall be decided by a simple majority of votes. In case of an equality of votes, the President shall ask for a re-vote. In the event of an equality of votes on the revote, the President of the meeting shall have a casting vote.
9. On the request of the President, the Secretary shall, at any time, summons a meeting of the Executive Committee by notice (stating the time and place of such a meeting). This notice has to be served upon the members of the Executive Committee by postal or electronic mail giving a notice of at least five working days.
10. All business transacted at such meetings, and any such minutes of any meeting, if purporting to be signed by the President and Secretary of such meeting, or by the President and Secretary of the next succeeding meeting, shall be sufficient evidence without any further proof of the facts therein stated.
11. The Executive Committee shall cause proper minutes to be made at all times, including of all appointments of officers made by the Executive Committee and of the proceedings of all meetings of the Organisation and of the Executive Committee and of sub-committees of the Executive Committee.
12. The Executive Committee shall prepare accounts and reports on a regular basis as prescribed by the Act. Such accounts, reports and records shall be held for a period of ten years.
13. The Executive Committee shall have the power to co-opt up to 3 members during its time.
14. The Executive Committee shall have the power to construct sub-committees with specific aims, with one or more members of the Executive Committee and other members, as it may deem fit.
15. The Executive Committee is authorised to consult and seek the advice of any Member of the club with the aim of improving the standing of the club and the welfare of its members.
16. In the event of the resignation (or termination from post for any reasons) of an Executive Committee Member, the Executive Committee shall co-opt other member/s to take his place. The other official Members of the Executive Committee will pass a vote as to who will be co-opted during a committee meeting. Any Member so appointed shall retain his office only until the next General Meeting, but he shall then be eligible for re-election.
17. Any Member not attending the Executive Committee meetings for three (3) consecutive times without a valid reason will be deemed to have resigned from the Executive Committee.
18. The Executive Committee shall have the right to discipline any member. The member has every right to be present to defend his/her case and be accompanied by a legal representative. The decision of the Executive Committee shall be final.
19. The Executive Committee is responsible to submit the required documentation as prescribed by the Act and its subsidiary legislation to the Office of the Commissioner for Voluntary Organisations.

The President
1. The President will preside at all Executive Committee meetings and General Meetings of the Club. The President and the Vice-President shall undertake such functions in respect of the Club as the Executive Committee may determine from time to time.
2. Provided that in the absence of both the President and the Vice President, and provided a quorum is available, the Executive Committee will have the power to appoint (a) substitute/s from within the Executive Committee to conduct the meetings.
3. If the number of the Executive Committee falls below the minimum requirements set in this statute, the Executive Committee shall co-opt another person who shall retain his office only until the next General Meeting but then shall be eligible for re-election.

The Secretary
1. The Secretary will be primarily responsible for all the secretarial and administrative work of the Executive Committee.
2. The Executive Committee may elect from among its members an Assistant Secretary to assist the Secretary as necessary.
3. The Secretary and his Assistant shall undertake such functions in respect of the Club as the Executive Committee may determine from time to time.

The Treasurer
1. The Treasurer will be responsible for all the record-keeping of income and expenditure of the club.
2. The Executive Committee may elect from among its members an Assistant Treasurer to assist the Treasurer.
3. The Treasurer and his Assistant shall undertake such functions in respect of the Club as the Executive Committee determines from time to time.

Removal of Members from the Executive Committee
1. If he ceases to be a member of the Club.
2. If by notice in writing to the Club, he resigns from office.
3. If he is removed from office by a resolution duly passed at an Extraordinary General Meeting.
4. d. If he was convicted of any of the crimes mentioned in Titles V, VI and IX of Part II of Book First of the Criminal Code in the previous ten years and shall not be eligible for appointment in the Executive Committee or any other offence that runs counter to the objectives, policies, beliefs and mission statement of the Club.
5. If he is responsible for repetitive disruption of meetings and hinders the function of the Club.

Members
1. All persons who have attained the age of sixteen (16) years are eligible to become Members of the club with full voting rights.
2. Persons who have not attained the age of sixteen (16) years may become members of the club, provided that a certified written authorization signed by the parents and/or legal guardians is submitted to the Secretary upon application and, these minors shall have no voting rights.
3. To become a member of the Leeds United Supporters Club (Malta) one has to fill an application provided and should be accompanied by the actual annual fee for that year as decided by the Executive Body accordingly.
4. The Executive Committee is obliged to accept or refuse the new member in the first meeting to be held after an application has been submitted to it.
5. The Executive Committee shall have the right to refuse any application without having to give any explanation for the refusal.
6. Those who are paid up members for at least three (3) months before the date of the General Meeting or Extraordinary Meeting of the Leeds United Supporters Club (Malta) can vote on any motion and for the General Election for the committee which are held during these meetings.
7. All paid members are obliged to do their utmost to take active part in all the activities organized by the Leeds United Supporters Club (Malta).
8. On enrolment, members are expected to understand the aims and rules of the L.U.S.C. (Malta), and subsequently abide by the same. They should also accept the decisions of the Executive Committee should disciplinary action be necessary and the decision of the Executive Committee should be final.
9. All members are expected to adhere to a code of conduct which does not blemish or tarnish the reputation of the club in any way. Posts on the club’s social media platform have to be strictly Leeds United-related. This platform must never be used for any form of abuse towards other clubs, groups or individuals.
10. The committee reserves the right to take appropriate disciplinary action against club members breaching any of these codes of conduct.

Funds and Accounts
1. The internal reviewers shall be nominated and elected by the members attending and having a right to vote at General Meetings. The internal reviewer of accounts who has held office on the Executive Committee during the past twelve (12) months will be eligible for nomination. No auditor or reviewer of accounts shall run for office on the Executive Committee during the following twelve (12) months.
2. All funds received by the Organisation shall be in full and strict compliance to all relative legislation. This includes voluntary contributions, donations or grants by Members, benefactors, the State, any other institution, and from fundraising activities.
3. The funds of the Organisation shall be deposited in bank accounts of a local bank duly registered by the Malta Financial Standards Authority (MFSA) in the name of the Organisation and the authorised joint signatories for operating such accounts shall be the President, the Secretary and the Treasurer. The signature of the Treasurer and one other signature of the President or Secretary will suffice.
4. The Treasurer shall keep such proper books of accounts as will enable him to present at every General Meeting of the Organisation, or at any other time if required (on reasonable notice to him) by the Executive Committee, an accurate report and statement concerning the finances of the Organisation.
5. The Executive Committee is responsible to submit the annual accounts as prescribed by the Act and its subsidiary legislation to the Office of the Commissioner for Voluntary Organisations.
6. Each Member shall keep the Secretary informed of that member's private address, email address, or of some other address at which communications may be addressed to him with full accordance with the General Data Protection Regulations.
7. In the event of dissolution of the Organisation, the outgoing Executive Committee is to inform the Commissioner for Voluntary Organisations within 15 days of the decision taken to dissolve.
8. In the event of dissolution of the Organisation, the outgoing Executive Committee is to present all relevant documents to the Commissioner for Voluntary Organisations including the original Certificate of Enrolment.

Amendments to the Statute
1. This Statute may be revoked, added to or altered by a vote of at least fifty-one per cent (51%) of all the registered members of the Organisation who are entitled to vote at a General Meeting of the Organisation of which notice has been duly given specifying the intention to propose the revocation, addition or alteration, together with full particulars thereof.

Declaration
1. This statute has been approved during a General Meeting held on the 10th of July 2021 and is being certified by all the Executive Committee.

10th July 2021

The Executive Committee Season 2021/22

Twanny Bugeja
Eucharist Camilleri
Tonio Galea
Claude Cuschieri
Richard Dimech
Charles Sammut
Simon Peter Farrugia
Raymond Saliba
Thomas Clinch
Richard Pons
Jesmond Mangion